The Group's Objectives, Activities and Rules were formally
adopted on 5 July 1967 and have since been subject to minor
amendments in 1968, 1981, 1982, 1996, 2000, 2003, 2007, 2008, 2009
- The objects of the British-American Parliamentary Group are to
promote friendly relations and mutual understanding between Members
of both Houses of Parliament of the United Kingdom and Members of
both Houses of Congress of the United States of America; to discuss
problems common to the United Kingdom and the United States; to
exchange courtesies and to provide opportunities for discussion
with Senators, members of the House of Representatives, and other
distinguished citizens of the United States; and to arrange for the
exchange of visits and information between legislators of both
- Any member of the House of Lords or House of Commons is
eligible for membership of the Group and shall become a member on
setting up a Standing Order for an Annual Subscription or on paying
a Life Subscription.
- The Annual Subscription shall be not less than £10.00 (ten
pounds), payable upon joining and thereafter on 1 April in each
year. Any member may opt to pay a Life Subscription of £60 (sixty
pounds), subject to the other Rules of the Group.
N.B. When members leave either House their subscription becomes
forfeit. If the member subsequently returns to either House, a Life
Subscription would become re-activated.
- Any members ceasing to be a Member of either House of
Parliament shall cease to be a member of the Group.
- The Speaker of the House of Commons and the Lord Speaker shall
be ex-officio Honorary Joint Presidents of the
Group, subject to ratification at each Annual General Meeting.
- Members of either House shall be eligible for election at the
Annual General Meeting of the Group as Vice-Presidents on the
nomination of the Executive Committee and shall hold office till
the next Annual General Meeting.
- The management of the Group shall be vested in the Executive
- The Executive Committee shall consist of not more than 18
Members, who shall be elected each year at the Annual General
Meeting. There will be two separate ballots to elect 12 members
from the House of Commons, of which six members from the Government
Party and six members from the Opposition Parties who receive the
most votes being declared elected, and six members elected to
represent the House of Lords, the proportion of which is to be
determined by the Lord Speaker and the representatives of the
parties and groups in the House. In addition, the Executive
Committee may co-opt not more than four other Members who shall
hold office until the following Annual General Meeting.
- The Joint Honorary Treasurers and the Honorary Secretary shall
each be nominated by the Executive, ratified each year at the AGM,
and shall be additional members of the Executive Committee with
full voting rights.
The Honorary Secretary shall be eligible to continue in that
office for a maximum of eight consecutive years.
- Nominations for election to the Executive Committee shall be
proposed and seconded by members of the Group and shall reach the
office of the Group not less than seven days before the Annual
- The Executive Committee shall meet, when summoned by the
Honorary Secretary, or at the request of either of the Joint
Vice-Chairmen or of any six members, not fewer than four times
between one year's AGM and the next.
- At all meetings of the Executive Committee, six members shall
form a quorum
- The Honorary Chairman shall be the Prime Minister, subject to
ratification at each AGM.
The Executive Committee shall nominate two Vice-Chairmen,
preferably of Ministerial and Shadow Ministerial office, for up to
three years, subject to ratification at each AGM. The Senior
Vice-Chairman shall be the Vice-Chairman who is a member of the
Party in Government. No Vice-Chairman shall be eligible to continue
in that office for more than three consecutive years. The
Vice-Chairman or Vice-Chairmen vacating office under this rule
shall not be eligible for re-election to that office for two years
after vacating such office.
- The Executive Committee may fill any casual vacancy occurring
amongst the Officers or Committee by appointing a suitable and
qualified member of the Group, of the same Party and the same House
as the person causing the vacancy.
Any person so appointed shall hold office until the Annual General
Meeting then next ensuing.
- The Duties of the Executive Committee shall include:
(a) The Group's programme of activity;
(b) Ensure that the selection of participants in delegations is
balanced and reasonable;
(c) The promotion of membership of the Group;
(d) The control of the expenditure of the Group's funds;
(e) The appointment of a paid Programme Manager, whose duties
shall be to co-operate with the Officers and Executive Committee in
carrying out their duties;
(f) The Duties of the Executive Committee shall include the
execution of the Group's affairs in accordance with the Financial
Memorandum setting out the aims and objectives of the
British-American Parliamentary Group and describing the
administrative and financial arrangements for the Group's
activities and its relationship with the House of Commons
Commission and the House of Lords House Committee
- The Annual General Meeting of the Group shall be held at such
time and place as the Executive Committee may appoint.
(a) Twenty members shall form a quorum.
(b) The Executive Committee shall submit to the Annual General
Meeting a report of their proceedings and a statement of the
receipts and expenditure in the past year.
(c) Notice of the Annual General Meeting of the Group, together
with an Agenda and copies of the Annual Report and Accounts, shall
be posted to every member not less than fourteen days before the
day appointed for such a meeting.
(d) At least seven days' notice of any motion not mentioned on the
Agenda to be brought up at the Annual General Meeting shall be
given to the Executive Committee.
(e) Any election of Officers must be advertised on the All Party
Notices not less than seven days beforehand.
- A Special General Meeting of the Group may be summoned at any
time and place by the Executive Committee to consider and determine
any matter of interest and importance that may arise and also by
the Honorary Secretary in accordance with Rule 12(b) and 12 (c). If
a requisition in writing of not less than twenty members, stating
the object for which the meeting is demanded, shall reach the
Executive Committee, the Executive Committee shall summon a Special
General Meeting to be held not less than twenty-one days and not
more than thirty days from the receipt of such a requisition. The
provisions of Rule 10(c) and 10(d) shall, so far as is practicable,
apply to Special General Meetings.
- In the event of a General Election:
(a) The re-elected members of the Executive Committee who were in
office on the date of the dissolution of Parliament shall carry on
the affairs of the Group until the next Annual General Meeting. In
the event of any of the Officers not being re-elected, the
Executive Committee, as then constituted, shall nominate a member
or members of the Executive Committee to act in their place until
the election of Officers takes place at the next Annual General
(b) In the event of fewer than six members of the Executive
Committee being re-elected, the Honorary Secretary (or other
eligible Officer should the Honorary Secretary not be re-elected)
shall take immediate steps to arrange for the election of a new
Executive Committee and will call a Special General Meeting of the
Group for this purpose;
(c) When the results of the elections held by virtue of Rule 12
(b) are known, those Officers and members of the Executive
Committee still eligible for membership of the Group shall, with
the exception of the ex-officio Officers, Vice-Presidents, and
Honorary Secretary, retire forthwith unless re-elected to
- Any amendment to these Rules shall be made by simple majority
at the Annual General Meeting of the Group provided that notice of
the amendment shall be included in the notice summoning the
- In the event of the interpretation of any of the foregoing
rules being in doubt or in the event of a situation arising which
is not apparently covered by any of the rules, it will be for the
Senior Vice-Chairman of the Executive Committee to decide what to
do and the ruling will remain operative unless and until rejected
at the next Annual General Meeting.